CCLI Bylaws

CCLI – California Conference on Library Instruction Bylaws
Recommended and approved by Steering Committee on Oct. 30, 1992;
amended June 10, 1998 and May 9, 2011.

Article I. Name
The official name of this organization shall be the California Conference on Library Instruction (CCLI).

Article II. Purpose
Section 1. To provide professional development opportunities for those engaged or interested in library instruction, information literacy, and related topics.
Section 2. To improve the quality of library instruction in Northern California by sharing expertise, resources and ideas.
Section 3. To communicate the purpose and work of CCLI to the Steering Committee members and interested communities.

Article III. Steering Committee
Section 1. There are no dues for participating in the Steering Committee.
Section 2. Participation shall be open to any person or institution interested in the purposes of this organization. Active participants are those who have indicated their interest in joining the Steering Committee.
Section 3. Membership in the Steering Committee is open to any member of the community who volunteers to participate in Steering Committee meetings and planning activities.

Article IV. Officers
Section 1. This organization shall be governed by a Steering Committee.
Section 2. Steering Committee officers shall be Chair, Vice Chair/Chair-Elect, Secretary, and Treasurer.
Section 3. Duties of the Officers:
a. The Chair shall prepare the agenda for and conduct Steering Committee meetings and any other activities to meet the needs and interests of the members, and act as liaison between the organization and other organizations. The Chair shall appoint additional positions, as needed.
b. The Vice Chair/Chair-Elect shall serve as a member of each subcommittee, and shall serve in the place of the Chair, as required or requested by the Chair, and shall perform other duties as requested by the Chair.
c. The Immediate Past Chair shall serve as an advisor and mentor to the Chair.
d. The Secretary shall prepare and keep minutes of Steering Committee meetings, as required, and send copies of the minutes to Steering Committee members, and shall perform other duties as requested by the Chair.
e. The Treasurer shall pay expenditures approved by the Officers and Steering Committee, keep accounts of all funds received or expended by the organization, report on all income and expenditures at each Steering Committee meeting, and shall perform other duties as requested by the Chair.

Article V. Elections & Terms of Office
Section 1. Officers shall be elected by a simple majority of Steering Committee members voting at the first meeting following the spring conference.
Section 2. The Vice Chair/Chair-Elect shall serve a one-year term as Chair-Elect and the subsequent year as Chair.
Section 3. The Secretary and Treasurer shall each serve one-year terms.

Article VI. Steering Committee Meetings
Section 1. The Steering Committee shall meet approximately monthly during the academic year.
Section 2. Special meetings may be called by the Steering Committee or the Chair at any time.
Section 3. Officers and Chairs of subcommittees and ad hoc committees must attend the Steering Committee meetings.
Section 4. All meetings are open to Steering Committee members.

Article VII. Subcommittees
Section 1. Subcommittees shall be created by the Steering Committee, as needed, to plan and implement workshops and programs or other duties. The Chair shall appoint Chairs of these committees.
Section 2. Ad hoc committees may also be created by the Steering Committee. The Chair shall appoint Chairs of ad hoc committees.

Article VIII. Expenditures
Section 1. The Steering Committee or Chair shall pre-approve all expenditures. Receipts for approved expenditures shall be submitted to the treasurer for reimbursement.

Article IX. Outreach & Communication
Section 1. The organization shall communicate information regarding its activities in a timely manner and an appropriate format.
Section 2. All communication produced by the organization shall fulfill the purpose stated in Article II, Sections 1, 2 and 3 of these bylaws.

Article X. Amendments to Bylaws
Section 1. A notice regarding changes to the bylaws shall be sent out to the Steering Committee a month prior to the vote.
Section 2. The vote shall occur at a regular meeting of the Steering Committee.
Section 3. These bylaws may be amended by the affirmative vote of a simple majority of the Steering Committee members present and voting.

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